无论是申请工作，通过电子邮件向大学介绍一个问题，还是感谢某人的帮助，写作专业电子邮件可能会令人困惑！有电子邮件礼仪，学生应遵循（我们已经提出了一些您可以退房的电子邮件示例）。
与发短信不同，您可以在哪里缩写，抛出一些表情符号并避免完全停止，了解如何编写专业电子邮件是我们所有人都需要做的事情。
如果你不确定谁来解决,如何签字, what to say when applying for a job, we’ve got you covered.
Keep reading to find out how to write a professional email!
Email Etiquette for Students
Your Email Address
How to Structure and Write a Professional Email
Scheduling Emails: When should you send an email?
常见的电子邮件方案和示例
Email Etiquette for Students
Why is it important to follow a certain email etiquette when reaching out or replying to an email as a student?
Think of email etiquette as having manners when communicating with someone online in the written form!It’s important to be polite, and when sending someone an email for the first time, you want to make a good impression.
您需要在您的电子邮件中包含各种各样的事情，以确保您的信息以积极的方式拍摄并理解得很好。我们现在将通过所有这些方面引导您！
Your Email Address
Now before we jump into how you might like to structure your email, let’s discuss email addresses. If you are reaching out from a school email, you don’t need to worry about this!
It is a good idea to如果您在学校以外的信息发送电子邮件，请使用个人电子邮件地址。You don’t want to email a prospective employer with your school email.
使用您的电子邮件发送工作申请时，寻求机会或个人事项，您想要be thoughtful about your email address.Most of us probably made an email when we were younger so we could sign up for online games, but[电子邮件受保护]won’t make a great impression on your receiver.
It may be hard to find an email address that is simply your first and last name.尝试使用您的名字，中间名称初始名称或姓氏。For instance,[电子邮件受保护],[电子邮件受保护]or[电子邮件受保护]。
这很有帮助在电子邮件地址中包含您的名字，因为人们可以更容易记住。尽力避免使用数字或休闲昵称。但是，例如，如果这是大多数人都知道的，那么亚历克斯代替亚历山大是合适的。
How to Structure and Write a Professional Email
谈到电子邮件时，有许多礼仪的各个方面。往往不是，它可以觉得写作不自然，但请记住，you’re writing an email not video calling a friend!
#1: Subject Line
从顶部开始，永远不要将主题线留空！
COLE SCHAFER，创始人蜂蜜副本wrote, “Effective email writing comes down to writing great subject lines。”
这背后的主要动机 -如果您没有主题行，则读者也可能不打开电子邮件。这就像一本没有标题的书。
Subject lines can also be very helpful for the receiver to then organise this email.If they see the subject line as “Casual Sales Staff Application” they can place it with other applications for future reference.
或者如果您通过电子邮件向大学讲师或导师发送电子邮件，知道他们教多课程。Including the unit code (for instance ENGL1000 for English Literature 1) in the subject line makes it clear for the receiver to know what the email is about.例如，“Engl1000讲义问题”。
#2: Addressing the Email
This all comes down to the nature of the email.If emailing a teacher or staff member about a small matter, a “Hi ____” can suffice.
如果它是一个略大的物质，或有更多的形式附加的形式，您可能想使用“亲爱的___”。
通过行政电子邮件，例如向大学员工提出问题，或写入机会，电子邮件可能是“[电子邮件受保护]___”, “[电子邮件受保护]___“ 要么 ”[电子邮件受保护]___” so it is unclear who to address. In this situation,you could use phrases like “To Whom It May Concern” or “Dear Recruitment”.
#3: Small Talk
现在，实际上开始编写电子邮件并填补专业主义的空白空白。
Start off simple — with small talk!
A short phrase like “How are you?” or “I hope this email finds you well” is a polite way of making the email personable.这是一种承认接收端的人的一种方式，在保持专业性的同时，人性化的谈话。
简单地说“我希望你做得很好”的东西设置电子邮件的基调，也意味着您并没有直接进入Nitty Gitty细节。
Mind Toolssuggests thathaving professional yet personal aspects to an email can have a reflection on you as a person。它可以简单地让你变得更加接近雇主，或者勤奋和尊重的学生！
#4: Introduce Yourself
If this is your first time emailing the person, you want to briefly introduce yourself.Consider including information about yourself that is relevant to the purpose of the email.
For instance, if you are looking for a casual job during the holidays, you could write, “My name is _____ and I am a recent high school graduate with interests in fashion, looking to work in retail.”
This sets up the email by为此消息的目的提供背景。
# 5:电子邮件的身体
For starters,您希望您的电子邮件是甜蜜的，简单的和达到的。For your average email, you want to aim for about five sentences.
快速的建议这是一个很大的长度，因为它不会拖延它，但不是太短暂，因为它被认为是粗鲁的。这取决于您正在写入的情况，但五个句子意味着您的身体将在两到三个句子附近。
在工作示例中延伸，您也应该state what role or position you are applying for, and be sure to use the same title seen in the job advertisement to ensure clarity.
Potential Email Scenarios and Examples
Job Application
如果将电子邮件发送为作业申请，则主要目的是分享您的恢复和/或求职信。所以to encourage the employer to open these documents, you can briefly mention your relevance to, or experience in, the field of work。This should be your strongest point that shows you are suitable for the job.
University Enquiry
Another common instance is sending an email to a university. You might have a question about enrolment, or simply needing to clarify something with your teacher about lecture content.Be clear in stating what your question is in regards to.
所以, instead of jumping straight into the question, you could saysomething along the lines of, “In relation to this week’s lecture on ____, I wanted to ask/clarify ____.”
For actual email examples you can refer to, you should check out our guide below:
Attachments
Be sure toaddress any attachments in the email, so that the receiver knows what they are opening。It helps to clearly label your attachments, especially if you have to send multiple.
例如，您可以说，“请查看我的简历和求职信以供您参考。”
如果接收者不需要编辑这些文件，那么这是一个好主意send Word documents, GoogleDocs or Pages in a PDF file so that the formatting does not change.
＃6：签字
Just before signing off, encourage a response，通过说“期待着你的回复”等一些东西，或者“如果我能为你做任何其他事情，请告诉我。”
Thisshows a small level of enthusiasm or interest in the purpose of the email.它还使电子邮件更加满身和反思。
Finally, signing off. This is another aspect of email etiquette that can feel unnatural at times, but using words and phrases such as…
- Kind regards,
- Many thanks,
- 干杯，
- Sincerely,
- Best wishes,
......是签字的所有方式。当然，在底部添加您的姓名，具体取决于电子邮件的形式，您也可以包含您的姓氏。
如果申请工作或any other opportunity where it may be appropriate,您还可以在您的名称下方包含您的电话号码，以使接收器更容易，如果需要，可以联系您。Note that adding your phone number is not always necessary or appropriate as email may be the main form of communication.
Scheduling Emails: When should you send an email?
既然你知道如何构建你的电子邮件和它所包含的内容，让我们谈谈时间！
所以metimes we get into that random zone of endless job hunting online and find ourselves in the rabbit hole of completing 20 job applications in the hope for a couple interviews.While applying for jobs whenever you can is great, an employer seeing you’ve sent them an email at 11:47pm might not make the best first impression.
同样，您可以在床前赶上学习笔记，以实现您不明白的东西。为您的老师提供不满，请考虑在上午1:30发送该电子邮件。
因为你睡到上午10点，而不是起草电子邮件并忘记发送它，并忘记发送它，而不是安排电子邮件。This is a great way to write up an email whenever best suits you, and still send it an appropriate time!
常见的电子邮件方案和示例
Here are some brief templates that you could use to help write up an email!
You will realise that these are very generalised and may not work for the email you have to write, butconsider the structure mentioned above and adapt these examples to work for you, or use them simply as a guideline.
Final Pointers!
When writing an email, just remember tokeep it simple and direct, making it clear to the readerwhyyou are sending them an email.
Be polite and personable反映你在电子邮件中的态度，并考虑情况的形式。确保您在适当的时间发送电子邮件。
你有它！写一封专业电子邮件并不像你拆分时那么困难。现在，您可以通过收件箱中标记的所有标记或出售物品的所有这些！
Wondering how to find a job once you’ve finished high school? Check out our guidehere!
纳尼尼迪希尔is a Content Writer at Art of Smart and is currently studying a Bachelor of Arts (majoring in Marketing) and a Bachelor of Advanced Studies (Media and Communications), as a Dalyell Scholar, at Sydney University. She enjoys covering local issues in her area and writing about current events in the media. Nandini has had one of her pieces published in an article with the Sydney Morning Herald. In her free time, Nandini loves doing calligraphy, ballet, and sewing, or is otherwise found coddling her cats.
